FRS (Financial Records System) has now been replaced by Kuali for Stevens which is Kuali financial software configured for Stevens.
All financial processes at Stevens require review and approval, as well as appropriate documentation. As of July 18th, 2011, many of the paper forms once used have been replaced by electronic documents (e-docs). These will be completed, submitted, reviewed and approved electronically using the Kuali Financial System (KFS). All disbursements from Stevens will be routed for review and approval using a single standardized disbursement workflow.
Listed below are the forms that have been used at Stevens to initiate various financial transactions. If the form has been replaced by an e-doc available in KFS, a link will take you to the guide that can lead you through the new process.
Should you require assistance in completing an e-doc or need more information on Kuali for Stevens, please contact Kuali Support or call 201-216-8000. Training is available. Tutorials, presentation and guides can be found here.
Adjunct & Onetime Payment Payroll Notice for Faculty & Staff
Budget Modification Request [replaced by a new e-doc called "Budget Adjustment"]
Capital Asset Form
Check Request [replaced by a new e-doc called "Disbursement Voucher"]
Distribution of Income and Expense [replaces the "Interdepartmental Transfer"]
FY12 Year End Process & Cut Over to FY13
General Error Correction
Gift Receipt Process and Forms
Interdepartmental Transfer [replaced by a new e-doc called "General Error Correction"]
Invention and Patent Agreement
New Account Request Form
Non Salary/Wages Transfer Form [replaced with a new e-doc called "General Error Correction"]
Non-Workstudy Student Payroll Notice
Pcard Billing Inquiry Form
Petty Cash Requisition
Petty Cash Reimbursement
Pre Encumbrance [this is a new option available to you in Kuali]
Purchase Requisition [The purchasing process will start with an e-doc called "Requisition"]
Requisition - Payroll Notice for Faculty & Staff
Request for Graduate Student Assistant Appointment
Salary Transfer (ST)
The Salary/Wages Transfer has been replaced by the ST e-doc. This link will take you to the guide.
Sole Source/Proprietary Justification
Transfer of Expense Checklist (fillable) [The completed checklist must be scanned and attached to the e-doc (GEC or ST) as part of the required backup documentation for grant and contract accounts]
Travel and Business Expense Reimbursement (TABER)
User Access Request Form
Wire Transfer [Wire transfers will start with an e-doc called "Disbursement Voucher"]
W2 and Pay Statements - ADP Pay Statements and W2 Access Instructions
W4 Form - 2013